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Administrative Secretary

Posted by: Well Known Pertroleum Company

Posted date: 2018-Oct-11

Location: Cairo

MAJOR DUTIES:

Administrative Secretary I Duties:

  • Receives incoming telephone calls, provides answers to routine inquiries and/or refers the to other personnel. 
  • Screens and greets visitors to an administrative office.
  • Assists in providing routine information to high level court personnel and the public.
  • Opens, sorts, and delivers mail within an administrative office.
  • Types a variety of routine documents from handwritten drafts using WordPerfect 8.0 or
  • higher proofreads typed materials for accuracy and correct punctuation, spelling, grammar, and legacitation (if necessary).  
  • Maintains conference room calendar, arranges meetings and conferences as requested.
  • Maintains records and files.
  • Transports confidential materials when necessary from location to location.
  • May duplicate court tapes and maintain statistics pertaining to them.
  • Maintains the copy room and equipment, and orders supplies.
  • Assists in preparing large mailings as necessary.
  • Provides clerical and procedural support as needed.
  • Performs related duties as required.

Administrative Secretary II Additional Duties:

  • Responds to more complicated inquiries or requests for information or determines which
  • requests should be handled by another staff person.
  • Types more complicated documents or reports using word processing software.
  • May prepare spreadsheets. 
  • Composes correspondence for supervisor's review and signature.
  • Acts as liaison with other offices, departments and outside agencies.
  • Assists in maintaining legal collection(s) within the office.
  • May be called on to provide secretarial assistance to other Department Heads.
  • Performs special projects.
  • Performs all of the duties of the lower level position title within this series as required.

POSITION REQUIREMENTS:

  • Administrative Secretary I Requirements:
  • A High School diploma or the equivalent and four years of secretarial or administrative
  • experience, or an equivalent combination of education and experience.
  • Knowledge of clerical and office procedures.
  • Good knowledge of English, grammar, spelling and punctuation.
  • Ability to type accurately and proficiently.
  • Ability to operate standard office equipment, including photocopier machines, calculators,
  • adding machines, and personal computers and terminals.
  • Ability to communicate effectively and tactfully with the general public and court officials.
  • Ability to set up and maintain filing systems.
  • Ability to work independently and follow oral and written instructions.
  • Proficiency in use of Microsoft applications

Administrative Secretary II Additional Requirements:

  • A minimum of two years of experience as an Administrative Secretary I.
  • Considerable knowledge of word processing and spreadsheet software.
  • Working knowledge of administrative policies and procedures.
  • Demonstrated ability to create reports and spreadsheets.
  • Demonstrated ability to respond to a wide range of inquiries in a tactful and courteous
  • manner.
  • Demonstrated ability to perform duties with minimal supervision and to exercise greater
  • judgment. 
Job Title Administrative Secretary
Post Details
Posted By Well Known Pertroleum Company
Job Function Secretary
Start Date 1.10.2011
Salary
City / Town Cairo
Location Cairo
Deadline 2011-Sep-15
Category
Location Location -> Egypt
Job Type
Classification Job Classification -> Secretaries